Do not outsource until you are conversant with how things are to work. There are many accountants out there who despite the best accountants doing their accounts work – they are simply not satisfied with the whole outsourcing experience. Why? Well, outsourcing can help your business, but let’s see whether it is something that will work for you.
Communication – the first step to outsourcing
Even if you are doing your accounts in-house or you have the traditional accountant with you the first and foremost thing is communication. You need to be able to convey things or provide guidelines. Thus, how would you choose to communicate? The phone is one thing, but having email, Skype, Facetime - these options make things better.
Communication is essential to be it of information, you need to send to your accountant to get the job better done or whether you require some clarifications. It is primarily the accountant’s job to be up-to-date and provide you with all the information that you require.
Speak your language – get rid of the Tower of Babel
After clearing the air about communication, the next thing that needs to consider is language. An accountant who can understand what you are trying to say at the first go and also can communicate the same to you without beating around the bush is essential. It doesn’t just save time; it also makes things easier for you as there are fewer chances of miscommunication.
An accountant understanding the account’s language is one thing, but feeding clients with the same jargon is far from what a layman would desire. Hence, when outsourcing finds someone who can speak your language to make things less complicated for you.
Bespoke reports and timelines crafted to your needs
It gets easier to work at outsourcing to meet the deadlines and at the same time maintaining your convenience. As far as data collection and sending in details to your accountant comes in, it is best to agree on a cut-off date in advance. This way, you will have sufficient time to make all the necessary double checks as well. The reason this is better is that you will work with less stress and at the same time you will also be able to make the best of the services that have been provided to you.
Confidentiality
Confidentiality is the backbone for accounting because it is obvious accounts for any business are a sensitive issue. Most firms build their reputations on their spotless reputation for confidentiality, and that in itself gives us an idea of its importance. As important as confidentiality is to you, it is to them.
GDPR
The General Data Protection Regulation has made data even more sensitive than it was before. Due to this, when outsource accounting, it is not surprising that business owners would worry about the safety of their data. Firms like Doshi Outsourcing are GDPR compliant. You can always ask to have a look at the existing GDPR procedures and even make a few modifications like password protecting documents even further if required.
Therefore, outsourcing can help you make things better for your business but to make things work, you need to sort out a few things properly first.